Dragons RFC are seeking an enthusiastic and dynamic individual to join our club in a newly created role of Executive Assistant and Office Manager.
The Executive Assistant and Office Manager will provide high-level administrative support to the Chief Executive Officer and Board of Directors and oversee the daily operations of the office. This role requires a proactive, detail-oriented individual with excellent organisational and communication skills. The successful candidate will be a key point of contact within the organisation, ensuring efficient workflow and effective communication.
- JOB TITLE: Executive Assistant and Office Manager
- SALARY: Competitive, based on experience
- CONTRACT: Full-time permanent, subject to probabtion period.
Key Responsibilities:
Executive Assistant Duties:
Administrative Support:
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Handle confidential information with discretion and professionalism.
Meeting Coordination:
- Organise and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Facilitate communication between executives and internal/external stakeholders.
Travel Management:
- Arrange domestic and international travel, including flights, accommodations, and itineraries.
Project Management:
- Assist in the planning and execution of special projects and initiatives as directed by the executive team.
- Monitor project timelines and deliverables, ensuring deadlines are met.
Office Manager Duties:
Office Operations:
- Oversee the day-to-day operations of the office, ensuring a productive and efficient work environment.
- Manage office supplies inventory, ordering, and restocking as needed.
- Liaise with vendors and service providers to maintain office equipment and facilities.
Administrative Support:
- Implement and maintain office policies and procedures.
- Coordinate office events, meetings, and conferences, including logistics and catering.
- Ensure compliance with health and safety regulations.
Staff Support:
- Provide support to staff members regarding administrative tasks and office-related enquiries.
- Facilitate onboarding of new employees, including workspace setup and orientation.
Qualifications:
Education and Experience (desirable):
- Bachelor’s degree in Business Administration, Management, or related field preferred.
- Experience in an executive assistant or office manager role.
- Experience in managing office operations and providing high-level administrative support.
Skills and Competencies:
- Exceptional organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritise tasks in a fast-paced environment.
- High level of discretion and confidentiality.
- Excellent problem-solving and decision-making abilities.
- Strong interpersonal skills and the ability to work well with all levels of staff and external stakeholders.
Additional Requirements:
- Flexibility to work outside standard office hours as needed.
Interested applicants should send a full CV with a covering letter to info@dragonsrfc.wales by Monday 24th June.
